When equipment goes missing, replacement costs are only part of the story.

For AV rental and hire companies, the biggest expense is often the time spent looking for equipment that isn't where it should be. A flight case left at a venue, a mixer loaded onto the wrong truck, or a CDJ returned to the wrong warehouse can quickly create operational headaches.

Research shows that workers can lose significant time searching for missing tools and equipment. Industry studies estimate that employees can spend up to 20% of their time searching for misplaced assets, while even ten minutes spent searching each day adds up to more than 40 hours per employee every year.

The impact doesn't stop there.

Missing equipment can lead to:

• Delayed event deployments

• Additional transport costs

• Last-minute replacement hires

• Reduced equipment utilisation

• Increased stress for operations teams

• Potential damage to customer relationships

The reality is that most equipment isn't stolen. More often, it has simply been misplaced, left behind, or moved without being recorded. Yet the cost to the business can be the same: wasted time, disrupted schedules, and unnecessary expenditure.

As rental inventories grow and equipment moves between warehouses, vehicles, venues, and festivals, maintaining visibility becomes increasingly important. Knowing where an asset is—and where it was last seen—helps teams spend less time searching and more time delivering successful events.

Using TAZAAR's ROI modelling, many rental companies find that preventing the loss of just a small number of high-value assets, or reducing the hours spent searching for equipment each month, can quickly justify the investment in asset tracking.

The question is no longer whether equipment goes missing.

It's how much it's costing your business when it does.

What Could Better Visibility Save Your Business?

Every operation is different. That's why we've developed a simple ROI Calculator to help estimate the true cost of lost, misplaced, and underutilised equipment within your business.

In just a few minutes, you can see how improved asset visibility could reduce operational costs, improve utilisation, and deliver a measurable return on investment.

Try the ROI Calculator and discover what better visibility could mean for your bottom line.